Epson Print Admin

A secure environment, combined with an easy to use administrative interface to boost productivity, environmental goals, and enhance efficiency.

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EPSON PRINT ADMIN

Control, security and efficiency

Epson Print Admin is a server-based solution that creates a secure printing, scanning and copying environment through user-authentication with card readers, logins/passwords and PIN codes. It also offers additional features such as ‘scan and send to me’, user education notifications and enhanced administrative tools that provide welcome boosts to productivity, environmental goals and efficiency.

The Advanced Workflows functions enable administrators to easily create scan profiles with document capture, processing and delivery to predefined destinations, including cloud storage services. The automated capture enables the creation of searchable PDFs, PDF/A in 29 languages, job separation with barcodes, folder and documents naming with Zonal OCR, barcodes, skip blank pages, and much more.

The benefits of using Epson Print Admin

  • Enhance productivity

    Save time by personalising user interfaces to employee profiles. The ‘scan and send to me’ feature sends scanned documents to authenticated users at the touch of a button. Storing scans to pre-defined folders avoids misrouting and enhances user experience.

  • Secure device use

    EPA’s user authentication protects you from unauthorised access - for secure printing, scanning, and copying.

  • Administrate easily

    EPA offers advanced print, copy, and scan functionality through one web interface. Simple to access and use, this helps you optimise your fleet quickly.

  • Integrate with ease

    You can integrate EPA seamlessly into your IT infrastructure with the local user database or Directory Services such as Active Directory, Open LDAP, Microsoft Entra ID, Microsoft Entra DS, Google Cloud Directory, Google Secure LDAP.

  • Reduce waste

    With EPA, documents are only printed once the user releases the job at a compatible device. This eliminates the risk of private information being left at a printer, whilst reducing wasted paper, resources and time from unclaimed print.

  • Educate employees

    Set up notifications to educate users about responsible printing to tackle unnecessary full colour printing at the point of print job creation.

  • Control and monitor costs

    With built-in cost-saving rules EPA puts you in control. Access reports from any web browser, or schedule them to be automatically generated and emailed to you. Use the ‘out of the box’ report offered by EPA or create reports with custom data. For when there are more demanding needs benefit from the advanced quotas, credit and billing codes features.

  • Seamlessly capture documents to cloud services

    Scan documents directly to OneDrive for Business, SharePoint Online, Microsoft Teams and Google Drive.

  • Driverless print from cloud services

    Access to your SharePoint Online, OneDrive for Business and Microsoft Teams documents directly from the panel of your MFP and print them.

How to get Epson Print Admin

To find out more, please contact your local reseller or contact us.

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Save money and cut your environmental impact

Eliminate piles of paper lying around the printers thanks to easy selection of which documents should be printed - documents follow users to the printer eradicating the most common cause of print waste while increasing document security. Every rule can cause a notification to be sent to the print job’s owner - this notification is an easy way to educate users about responsible behaviour when printing large documents in colour, for instance. Organisations can track and allocate costs for printing, scanning and copying services by budget centre or by client - EPA tracks and reports on the billing services entered into the MFP for easy accounting and tracking. Administrators can set up billing codes that enable organisations to manage and track costs by users, departments, projects, and cost centres.

Solutions for business

Epson offers a full suite of advanced printing and scanning solutions designed to help businesses easily manage the installation, configuration and operation of their print environment. With workflows, security, fleet management, remote services, and third-party integration, Epson Solutions Suite has you covered.

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Compatible models for Epson Print Admin

Specifications and system requirements

Server

Operating SystemsMicrosoft Windows Server 2016 (Essentials / Standard / Datacenter)
Microsoft Windows Server 2019 (Essentials / Standard / Datacenter)
Microsoft Windows Server 2022 (Essentials / Standard / Datacenter)
Microsoft Windows Server 2025 (Essentials / Standard / Datacenter)
Windows 10 (x64) (Pro / Enterprise / Education)1
Windows 11 (Pro / Enterprise / Education)1
Virtual environmentHyper-V Ver.2.0, 3.0, 4.0, 5.0, 7.0, 8.0, 9.0, 10.0
VMWare vSphere Ver.4.1, 5.5, 6.0, 7.0
Recommended DatabaseMicrosoft SQL Server 2017 Express provided with EPA x64 installer
Database compatibilityMicrosoft SQL Server 2016/2017/2019/2022
Server requirementsCPU: 2Ghz (x64) or faster, 2 Core or more / With EPA Advanced Workflow: CPU 2Ghz (x64) or more, 4 Core or more.
RAM: 2GB (Recommendation 4 GB or more) / With EPA Advanced Workflow: RAM 4 GB (Recommendation 8 GB or more)
Hard Disk minimum free space: 50GB or more
Driver and client notifierMicrosoft Windows Server 2008 SP2 or later (Standard / Enterprise / Datacenter)
Microsoft Windows Server 2008R2 SP1 or later (Standard / Enterprise / Datacenter)
Microsoft Windows Server 2012 (Essentials / Standard / Datacenter)
Microsoft Windows Server 2012R2 (Essentials / Standard / Datacenter)
Microsoft Windows Server 2016 (Essentials / Standard / Datacenter)
Microsoft Windows Server 2019 (Essentials / Standard / Datacenter)
Microsoft Windows Server 2022 (Essentials / Standard / Datacenter)
Microsoft Windows Server 2025 (Essentials / Standard / Datacenter)
Windows 7 SP1 or later (Professional / Enterprise)
Windows 8.1 / 10 / 11 (Professional / Enterprise / Education)
Mac OS X 10.8.5 or later
Chrome OS 110 or later2
Software.Net Framework 4.6.2 or later

Administration

Web system supported languagesEnglish, French, Italian, German, Spanish, Portuguese, Dutch, Russian, Ukrainian, Czech, Polish, Hungarian, Danish, Finnish, Greek, Norwegian, Romanian, Slovak, Swedish, Turkish, Japanese, Traditional-Chinese, Simple Chinese, Korean
User managementLocal database, Active Directory, Open LDAP, Microsoft Entra ID, Microsoft Entra DS, Google Workspace, Google Secure LDAP
Support import /export user data via CSVYes
Active Directory support:Windows Server 2016
Windows Server 2019
Windows Server 2022
Windows Server 2025
Directory services synchronisationYes, Users and Groups
Password policyYes (local users only)
Account LockoutYes

SMTP server

AuthenticationNo authentication, SMTP Authentication (CRAM-MD5, PLAIN, LOGIN Authentication), POP before SMTP, Microsoft Exchange Online / Outlook.com
EncryptionNo encryption, StartTLS, SMTP over TLS

Web Server

IIS (Microsoft Internet Information Services)8.0, 8.5, 10.0

Maintenance

SystemAdministrator log, system log, System Backup, Debug log

Features

Main featuresCost Control, Security, Pull printing, Productivity increase with personalised user interface and functions, Scan to Cloud services, Rules and Policies, Reporting
Authentication methodID card, Login/password, Pin code
User self-registration of ID cardYes
Direct printYes
Secured pull printingYes
Automatic job release at loginYes
Adjustable automatic deletion of unreleased jobsFrom 1 hour to 720 hours
Enable / Disable functions per user and groupYes
Personalised features supportYes
Customizable device panel DesignYes
User web interface functionsUser information, Pending jobs list, History, Driver/client download

Rules and Policies

Applicable modesForce conversion, Educate users
Per job typeYes
Per user/groupYes
Quota supportYes
Cost settings list per deviceSimple, Standard, Advanced
Cost per device/per group of usersYes
Personalisation of user alert at pre-defined quota thresholdYes

Standard Scan to Functions

Direct Scan functionsScan & Send to me, Scan to FTP, Scan to Network folder
Scan file format supportedPDF, PDF/A, JPEG, TIFF, multi-TIFF, password protected PDF
Scan destinationNetwork Folder (SMB), FTP(S), WebDav (HTTP(S)), email

Optional Advanced Workflows

Scan to Cloud servicesSharePoint Online, OneDrive for Business, Microsoft Teams and Google Drive
Print from Cloud servicesSharePoint Online, OneDrive for Business, Microsoft Teams3
Searchable PDF supported languagesEnglish, French, Italian, German, Spanish, Portuguese, Dutch, Czech, Polish, Hungarian, Danish, Finnish, Greek, Norwegian, Romanian, Slovak, Swedish, Turkish, Arabic, Hebrew, Japanese, Traditional-Chinese, Simple-Chinese, Korean, Russian, Ukrainian, Vietnamese, Thai, Malay
Scan file formatPDF, PDF/A, Searchable PDF, Searchable PDF/A, Compact PDF, Compact PDF/A, BMP, PNG, JPEG, TIFF, multi-TIFF, password protected PDF
Skip blank page supportYes
Automatic job separation byFixed number of pages, File size, Blank page, Patch code, Barcode, OCR
Automatic file name settingsUser ID, Username, Group, Device name, Barcode, OCR, Date / Time, Page counter, Free text
Automatic folder creation and naming settingsScan Preset name, User ID, Username, Group, Device Name, Barcode, OCR, Date / Time, Page Counter, Free text
Scan destinationNetwork Folder (SMB), FTP(S), WebDav (HTTP(S)), email, Microsoft SharePoint Server, OneDrive for Business, SharePoint Online, Microsoft Teams and Google Drive
Barcodes supportUPC_EAN_JAN, ITF, CODE39, CODABAR, CODE128, QR, PDF417, DataMatrix
Index file formatCSV, XML, TXT
Indexing file nameScan Preset Name, Scanned Image file name, User ID, Username, Group name, Device name, Server name, Date / Time, Page counter, Free text
Indexing file contentUser ID, Username, Group name, Device name, Scan Preset name, Scan start/end time, Image information (Width, Height, Resolution, Number of bits of image), Page Number, Total number of page when scanning, Page number / Total number of pages in the document), Barcode, Barcode type, OCR, Job Separation information, Destination Type

Reports

Users/GroupsCost, Number of pages, Number of pages by paper size, Rule-based printing
DevicesNumber of pages, Number of pages by paper size
BillingCost, Cost by group
SystemCost ranking report, Environment report, History report
Create customizable reportYes
Scheduled report to emailYes
Scheduled report to folder (SMB)Yes
Report file formatHMTL, CSV
User protection settingHide file name


1 Not compatible with the optional Advanced Workflows
2 Driver only
3 File format supported: PDF, DOCX, XLSX, PPTX

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FAQs

What is Epson Print Admin?

Epson Print Admin is a server-based software solution that provides businesses with centralised control and security over their printing, scanning, and copying.

What are the benefits of using Epson Print Admin?

There are several benefits for using Epson Print Admin for your devices. These benefits include the following:

• Enhanced productivity as time is saved by personalising user interfaces to employee profiles and users can access at the touch of a button.
• Secure device use as authentication protects users from unauthorised access.
• Easy Administering of print, copy and scan functionality all through one web interface.
• Easy Integration with IT infrastructure and much more.
• Waste reduction as documents is only printed once the user releases the job using a compatible device.
• Educate employees about responsible printing to tackle needless full colour printing at the point of printing.
• Control and monitor costs associated with print management

Read more about EPA benefits

What kind of tracking and reporting does Epson Print Admin offer?

Epson Print Admin offers a robust suit of tracking and reporting features designed to give businesses a clear understanding of their printing, scanning and copying habits. Below are just a few of them:

• Cost tracking and allocation: Users can review detailed tracking of scan, print and copying costs. This helps organisations to accurately control their print expenses.
• Usage monitoring: Users can monitor their print volumes and review insights into user activity and device usage. This helps to point out where efficiency improvements can be made.
• Reporting: Generate detailed reports on print scan and copy activities. Custom reporting can also be done to analyse specific data.
• Environmental monitoring: By tracking print volumes, the system helps organisations monitor and reduce paper waste.
• Billing Codes: Users can assign their jobs to a particular code. You can then run reports to gather information about how much was charged to each code, or you can create a scheduled tasks to automatically generate these reports for analysis.

How does Epson Print Admin handle user authentication?

Epson Print Admin supports several different authentication methods, allowing administrators to choose the most suitable option for their environment.

Some of these methods include:
• User ID’s and passwords: Users can log in entering their information at the printers control panel.
• ID number: Users can authenticate using a unique ID number
• Authentication card: users can simply swipe or tap their access cards.

Is Epson Print Admin available in other languages?

Yes. 24 languages are supported.

Is Epson Print Admin suitable for my company size?

Epson Print Admin is designed specifically for small and medium sized businesses. It also offers the flexibility and scalability to meet the unique needs of various industries, including education, healthcare, manufacturing and logistics, financial services, government, legal and accounting. Epson Print Admin can be tailored to different groups within your organization or even individual users, making it a versatile solution for a wide range of business environments.

Ready to know more?

Talk to one of our team to discover how you can cut costs and work more efficiently

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Support

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1 Determined in accordance with ISO/IEC 17629 showing the average of FPOT(sec) from the Office Category Test for default A4 simplex and duplex. For more information, please visit www.epson.eu/testing.